Description

* Description: Keep work moving with a simple coordination system assistants can maintain without a PMO. You will set up a three‑lane board—To Do, Doing, Done—with WIP limits that prevent overload. Card templates will capture definition of done, dependencies, and due dates that tie to calendars. Weekly reviews will clear blockers and reassign work based on capacity. You will write short SOPs for recurring tasks so handoffs become painless. Labels and swimlanes will separate executive work, team ops, and external requests. Metrics will show cycle time, throughput, and aging to improve predictability. Escalation paths will be explicit so nothing stalls when people are out. A request intake form will reduce shoulder‑taps and missing context. Archive routines will keep boards readable while preserving audit history. The system remains light, visual, and resilient to growth.

* Format: Kanban templates (Trello/Notion), SOP pack (Docs), weekly review script, and metrics dashboard (Sheets).
* Duration: 2 hours to implement + 30 minutes weekly to maintain.
* What You’ll Learn: Visual flow, WIP limits, SOP writing, reviews, escalation, and simple delivery metrics.
* Target Audience: Office assistants coordinating multi‑person workloads without formal project managers.