Description

* Description: Coordinate calendars and travel with buffers that protect energy and outcomes. You will define guardrails for focus time, commute windows, and recovery blocks so back-to-back meetings stop. Time‑zone conversion habits will prevent midnight sessions and support inclusive scheduling for distributed teams. You will build a travel packet that includes itineraries, confirmation numbers, offline access, and contingency options for delays. Hold policies will reserve prep and debrief time around critical calls and presentations. Routing preferences (airlines, seats, hotels, ground transport) will be documented to speed future bookings. A shared availability view will reduce negotiation loops and protect promised SLAs. You will learn to triage reschedules with a calm decision tree that balances urgency and cost. Calendar naming standards will make entries searchable, auditable, and clear on mobile devices. Emergency handoff steps will keep things moving when you or the executive is offline. The result is a calendar that respects human limits while keeping commitments.

* Format: Calendar standards (PDF), travel packet template (Docs), reschedule decision tree (PNG), and quick‑ref time‑zone sheets.
* Duration: 2 hours of lessons + 60 minutes of configuration.
* What You’ll Learn: Buffer rules, time‑zone best practices, travel documentation, reschedule triage, and naming standards.
* Target Audience: Office assistants managing executive calendars, trips, and cross‑time‑zone coordination.